Privacy and GDPR Policy

Smoking Barrel respects your privacy and is committed to protecting your personal data. This Privacy and GDPR Policy outlines how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR).

1. Data Controller

Smoking Barrel (owned and operated by Will Harford) is the data controller responsible for your personal data. We determine the purposes and means of processing your data. For any queries, you can contact us at:
Email: hello@smoking-barrel.co.uk
Address: 5 The Mews, Breadcroft Lane, Harpenden, AL5 4TF

2. Personal Data We Collect

We may collect the following types of personal data:

  • Identity Data: Names, titles, and images in photos and videos where you are recognisable.
  • Contact Data: Email addresses, phone numbers, and postal addresses.
  • Usage Data: Information on how you use our website or services.
  • Marketing and Communications Data: Preferences in receiving marketing materials from us.

3. How We Collect Personal Data

We collect personal data through the following methods:

  • Direct Interaction: When you communicate with us via email, phone, or through booking our services.
  • Event Photography: Photographs and videos taken during fieldsports events where you are present.

4. How We Use Your Personal Data

We use your personal data in the following ways:

  • Service Provision: To deliver photography and videography services and fulfil contracts with clients.
  • Marketing: To send promotional emails or updates about our services.
  • Social Media and Marketing Materials: Photos and videos taken at events may be used in our social media channels and promotional materials.
  • Stock Footage: We may sell photos and videos as stock footage where your image may be included.

5. Legal Basis for Processing Personal Data

We rely on the following legal grounds for processing your data:

  • Performance of Contract: When we use your data to provide services you have requested.
  • Legitimate Interests: For marketing activities or to improve our services.
  • Consent: Consent is implied by your presence at a shoot or when you engage us for our services.
  • Legal Obligation: Where we are legally required to process your data.

6. Data Sharing

We do not sell or share your personal data with third parties for marketing purposes. We may share your data in the following circumstances:

  • Service Providers: Trusted third-party providers who help us operate our website or fulfil our services (e.g., cloud storage).
  • Legal Requirements: If required by law or to respond to legal claims.

7. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.
Photography and Videography: Images and footage will be stored indefinitely for historical purposes unless otherwise requested.
Marketing Data: We will retain your contact details until you opt out of receiving communications.

8. Your Data Protection Rights

You have the following rights concerning your personal data:

  • Access: You have the right to request access to your personal data.
  • Rectification: You can ask us to correct any inaccurate or incomplete data.
  • Erasure: You can request the deletion of your personal data (commonly known as the 'right to be forgotten').
  • Restriction: You can ask us to restrict the processing of your personal data.
  • Data Portability: You can request to receive your personal data in a structured format.
  • Objection: You can object to us processing your personal data in certain circumstances, such as for direct marketing.
  • Withdraw Consent: If we rely on implied consent to process your data, you may withdraw it at any time.

To exercise these rights, contact us at hello@smoking-barrel.co.uk. We aim to respond to all requests within one month.

9. Data Security

Smoking Barrel takes data security seriously. We have implemented appropriate technical and organisational measures to prevent the unauthorised access, alteration, disclosure, or loss of your personal data.

10. Third-Party Links

Our website and marketing materials may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. We encourage you to read their privacy policies.

11. Changes to This Policy

We may update this Privacy and GDPR Policy from time to time. Any changes will be posted on our website, and we will notify you of significant updates by email if necessary.